Flawless Body Terms and Conditions

Set out below are the terms on which Flawless Body provides service to its clients. Please ensure that you have read and fully understood them prior to booking any Flawless Body treatment.

1. Appointments and cancellations

• All doctors and therapists at Flawless Body are trained and approved in accordance with the company’s treatment protocols and so Flawless Body cannot guarantee continued treatment with a particular doctor or therapist.
• If you are unable to attend your appointment, please contact us immediately on 01780 660302. We will need to know at least 24 hours before your appointment is due.
• Failure to cancel or rearrange at least 24 hours before your appointment will result in the loss of the treatment from your course.
• Please arrive for your appointment at least 10 minutes in advance so that the necessary paperwork can be completed. Late arrival may result in reduced treatment time or forfeiting of the appointment.
• Flawless Body will endeavour to ensure that your appoi43ntment runs to time and, should we need to cancel or postpone your appointment at short notice, we will try to contact you as soon as we can.
• We will let you know of any preparations you need to make in advance of your treatment. If you don’t follow the guide lines we may need to cancel your appointment, reduce the treatment time, or charge additional fees.
• Any client bringing a child with them to an appointment must be accompanied by another adult to accompany the child whilst the client is being treated. Failure to bring an adult chaperone with any child may result in the treatment being cancelled and loss of the treatment or. No children under 16 years old must be left unattended within the clinic at any time.

2. Credit card details, deposits and payments

• To secure an appointment with Flawless Body a deposit is sometimes required.
• For an appointment with a doctor: a deposit of £50 may be charged at the time of booking; this is simply to reserve the appointment.
• Deposits can be used towards payment for treatment or left on your account for future treatments. Should deposits remain unclaimed by the client following twelve months of inactivity Flawless Body reserves the right to withhold the deposit.
• All courses booked will require full payment prior to first treatment.

3. Courses of treatments and your right to cancel

• All treatments purchased as a course must be paid for in full in advance of the first treatment. All treatment courses must be taken within 24 months of the date of purchase; any treatments left untaken after 24 months may be lost.
• When booking a laser hair removal course of treatment, all appointments must be taken in the clinic where the treatment course was purchased.
• Courses are only refundable for medical reasons. Any refund agreed is calculated by deducting the full list price of all treatments already taken, plus any charged for non-attendance, from the total price of the course of treatment, with the difference returned to you.
• If you have booked a course/treatment and paid for it but subsequently decide that you no longer want to go ahead we will provide you with a full refund less 10% to cover admin costs. You have 14 days in which to do this from the date order is placed.

4. Treatment suitability

• We will assess whether treatment is suitable for you prior to the treatment being carried out. If we don’t, we will let you know why not.

5. Liability

• Flawless Body will not be liable in contract, tort or otherwise for any economic loss (including loss of profit), or for any other special, indirect or consequential loss or damage arising out of, or in connection with, its provision of any goods and/or services to the client.
• It is the client's responsibility to ensure that he or she provides Flawless Body with all relevant medical details prior to each treatment. Flawless Body will not be liable for any damage that occurs as a result of the client's failure to disclose such details.
• The client agrees to comply with all instructions and/or recommendations given to them by, or on behalf of, Flawless Body regarding the care of a treated area.
• Nothing in these terms of business shall exclude or limit Flawless Body's liability for death or any personal injury resulting from Flawless Body’s negligence.

6. Your right to complain

• Flawless Body endeavours to treat all its clients properly, caringly and fairly. If, however, you have an issue with any matter in relation to your treatment at Flawless Body, you are entitled to lodge a complaint, either verbally, by telephone or in writing. If you need assistance with making your complaint, Flawless Body will be pleased to help.
• The member of staff who initially receives the complaint will take the details to the Clinic Manager or their designated deputy, and you will receive a letter or email within two days of making the complaint explaining our actions to investigate the matter.
• During the course of the investigation, Flawless Body may need you to attend an additional consultation with the practitioner involved in your treatment, if this is deemed appropriate by Flawless Body. If you are not satisfied with this initial attempt at resolution, or have any objection to being seen by this practitioner, the clinic's Directorwill review your case.
• If the complaint cannot be resolved locally, the matter will be referred to the appropriate responsible person at Flawless Body. You may at any time refer the details of your complaint to your local council.